Veterans

Financial aid image collection students, galveston beach, and nursing students

Veterans

As a Veteran, you may be eligible for educational benefits through numerous federal and/or state programs. Once you’ve decided to use your federal and/or state benefits it’s important to choose the proper school and type of training. VA’s decision-making tools will help you get the most from your benefits.

Hazlewood Exemption

Hazlewood Act

The Hazlewood Act is a State of Texas benefit that provides qualified Veterans, spouses, and dependent children with an education benefit of up to 150 hours of tuition exemption, including most fee charges, at public institutions of higher education in Texas. This does NOT include living expenses, books, or supply fees.

While veterans and dependents using VA federal education benefits CAN use Hazlewood concurrently, with Chapter 33 and Chapter 31, the value of the two combined cannot exceed the students tuition and fees. The 83rd Texas Legislative Session authorized new provisions which are effective with the Fall 2014 semester.

If the value of federal benefits that may be used only for the payment of tuition and fees and are received in a semester or other term does not equal or exceed the value of the exemption for the same semester or other term, the person is entitled to receive both those federal benefits and the exemption in the same semester or other term.  The combined amount of the federal benefit that may be used only for the payment of tuition and fees plus the amount of the exemption received in a semester or other term may not exceed the cost of tuition and fees for that semester or other term.

Texas Hazlewood Act Exemption Application

Texas Hazlewood Act Exemption Application For Continued Enrollment

Texas Hazlewood Act Exemption Initial Eligibility Requirements

Texas Hazlewood Act Exemption Documentation Checklist

Revocation of Previously Assigned Texas Hazlewood Act Exemption Hours

Hazlewood Online Database Registration:

To comply with the Federal Educational Right and Privacy Act (FERPA) requirements, all applicants (Veteran and Dependents) must register into the Hazlewood Online Database to use the Hazlewood Exemption. In addition, at least once a year, all Hazlewood recipients must provide a copy of the Hazlewood hours used which can be obtained through the student’s Hazlewood account. To register or log into your account, click here: https://www1.thecb.state.tx.us/apps/hsh/students/.

Veteran Qualifications

A Veteran must:

  • At the time of entry into active duty the U.S. Armed Forces, designated Texas as Home of Record; or entered the service in Texas; or was a Texas resident;
  • Have received an honorable discharge or separation or a general discharge under honorable conditions as indicated on the Veteran’s Certificate of Release or Discharge from Active Duty (DD Form 214);
  • Served at least 181 days of active duty service (excluding training);
  • Have no federal Veteran’s education benefits, or have no federal Veterans education benefits dedicated to the payment of tuition and fees only (such as Chapter 33 or 31; for semester enrolled that do not exceed the value of Hazlewood benefits;
  • Not be in default on a student loan made or guaranteed by the State of Texas;
  • Enroll in classes for which Galveston College receives tax support (i.e., a course that does not depend solely on student tuition and fees to cover its cost), unless Galveston College’s governing board has ruled to let Veterans receive the benefit while taking non-funded courses; and
  • Meet the GPA requirement of the Galveston College’s satisfactory academic progress policy in a degree or certificate program as determined by Galveston College’s financial aid policy and, as an undergraduate student, not be considered to have attempted an excessive amount of credit hours.

Veterans who are granted their first Hazlewood Act exemption beginning fall, 2011 must reside in Texas during the semester for which the exemption is claimed. This requirement does not apply to the Veterans who either received the exemption prior to the 2011-2012 academic year, have reenlisted into active duty, or reside with a spouse who is on active duty.

Hazelwood Act Application Process

A Veteran must:

  • Apply and be accepted to a Texas public college or university of his/her choice. Go to www.applytexas.org to apply or use Galveston College’s Application for Admission;
  • Provide proof (DD214) from the Department of Defense regarding military service and the nature of discharge;
  • Provide proof of eligibility or ineligibility for GI Bill benefits (Chapter 31, 33/Post-9/11) by requesting a certificate of eligibility for federal education benefits from eBenefits (if Veteran has active duty service after 9/11/2001). You will need to create a username and password to request your certificate of eligibility;
  • Fill out the Texas Hazlewood Act Exemption Application; and
  • Turn in the Hazlewood Exemption application form, a copy of your letter of eligibility/ineligibility, and a copy of your DD214 into the financial aid office at Galveston College.

Applications and all supporting documentation must be received by Galveston College no later than the last day of class in order to be evaluated for the semester.

Legacy Act (Child)

Eligible Veterans may assign unused hours of exemption eligibility to a child under certain qualifications:

A child (legacy recipient) must:

  • Be classified by the Galveston College Admissions Office as a Texas resident;
  • Be the biological child, stepchild, adopted child, or claimed as a dependent in the current or previous tax year;
  • Be 25 years old or younger on the first day of the semester for which the exemption is claimed (unless granted an extension due to a qualifying illness or debilitating condition); and
  • Meet the GPA requirement of Galveston College’s satisfactory academic progress policy in a degree or certificate program as determined by Galveston College’s financial aid policy and, as an undergraduate student, not be considered to have attempted an excessive amount of credit hours.

Legacy recipients will receive an exemption for the number of degree certified hours reported by Galveston College for that semester. Maximum degree certified hours awarded to the Legacy recipient will be dependent upon the degree or certificate program in which the student is enrolled for that semester and shall be consistent with the program length as defined within the school catalog as approved by the regional accreditation commission. *If a child to whom hours have been delegated fails to use all of the assigned hours, a Veteran may re-assign the unused hours that are available to another child. Only one child will use Hazlewood Legacy benefits at a time. 

Legacy Act Application Process

A child (legacy recipient) of a Veteran must:

  • Apply and be accepted to a Texas public college or university. Go to www.applytexas.org to apply or use your Galveston College Application for Admission;
  • Fill out the Texas Hazlewood Act Exemption Application;
  • Provide proof of eligibility or ineligibility for GI Bill benefits (Chapter 31, 33/Post-9/11) by requesting a certificate of eligibility for federal education benefits from eBenefits. You will need to create a username and password to request your certificate of eligibility;
  • Take both applications, letter of eligibility/ineligibility (if needed), along with a copy of the Veteran’s DD214, to the financial aid office at Galveston College.

Applications and all supporting documentation must be received by Galveston College no later than the last day of class of a term in order to be evaluated for that semester.

Hazelwood Act for Spouse/Child

Spouses and dependent children of eligible Active Duty, Reserve, and Texas National Guard who died in the line of duty or as a result of injury or illness directly related to military service, are missing in action, or who became totally disabled for purposes of employability as a result of a service-related injury or illness are entitled to each receive a 150 credit hours exemption.

A spouse must:

  • Be a spouse of a Veteran who, at the time of entry into the U.S. Armed Forces, be classified by the Galveston College Admissions Office as a Texas resident, designated Texas as Home of Record, or entered the service in Texas;
  • Be a spouse of a Veteran of the U.S. Armed Forces or the Texas National Guard who died as a result of service-related injuries or illness, is missing in action, or became totally disabled (100%) as a result of service-related injury or illness or is entitled to receive compensation at the 100% rate due to individual employability (IU) due to a service connected injury or illness;
  • Have no federal Veterans education benefits, or have no federal Veterans education benefits dedicated to the payment of tuition and fees only (such as Chapter 33 or 31) for semester enrolled that do not exceed the value of Hazlewood benefits;
  • Be classified by the Galveston College Admissions Office as a Texas resident; and
  • Meet the GPA requirement of Galveston College’s satisfactory academic progress policy in a degree or certificate program as determined by Galveston College’s financial aid policy and, as an undergraduate student, not be considered to have attempted an excessive amount of credit hours. This requirement does not apply to the spouse of a MIA, KIA, or service connected deceased Veteran.

A child must:

  • Be a child of a Veteran who, at the time of entry into the U.S. Armed Forces, be classified by the Galveston College Admissions Office as a Texas resident, designated Texas as Home of Record, or entered the service in Texas;
  • Be a child of a Veteran of the U.S. Armed Forces, Texas National Guard, or Texas Air National Guard who died as a result of service-related injuries or illness, is missing in action, or became totally disabled (100%) as a result of a service-related injury or illness or is entitled to receive compensation at the 100% rate due to individual employability (IU) due to a service connected injury or illness;
  • Have no federal Veterans education benefits, or have no federal Veterans education benefits dedicated to the payment of tuition and fees only (such as Chapter 33 or 31; for semester enrolled that do not exceed the value of Hazlewood benefits;
  • Be classified by the Galveston College Admissions Office as a Texas resident; and
  • Meet the GPA requirement of Galveston College’s satisfactory academic progress policy in a degree or certificate program as determined by Galveston College’s financial aid policy and, as an undergraduate student, not be considered to have attempted an excessive amount of credit hours. This requirement does not apply to the spouse of a MIA, KIA, or service-connected deceased Veteran.

Application Process for Spouse/Child

A spouse or child of a Veteran whose death was service-connected, is MIA, or is/was 100% permanently disabled must:

  • Apply and be accepted to a Texas public college or university. Go to www.applytexas.org to apply or use your Galveston College Application for Admission;
  • Provide a DD214 and a disability rating letter or a DD1300 Report of Casualty regarding the Veteran’s death;
  • Fill out the Texas Hazlewood Act Exemption Application;
  • Provide proof of eligibility or ineligibility for GI Bill benefits (Chapter 31, 33/Post-9/11) by requesting a certificate of eligibility for federal education benefits from eBenefits. You will need to create a username and password to request your certificate of eligibility;

Applications and all supporting documentation must be received by Galveston College no later than the last day of class of a term in order to be evaluated for that semester.

How Much can be Awarded?

Eligible veterans, their children and spouses may receive an exemption from the payment of all tuition, dues, fees, and other required charges, including fees for correspondence courses, but excluding deposit fees, student service fees, and any fees or charges for books, lodging, board, or clothing for up to 150 semester credit hours.

Important Contacts and Websites

Meghann Nash
Director of Financial Aid 

4015 Avenue Q
Galveston, Texas 77550
Business: 409-944-1238
Fax: 409-944-1505
Email: mnash@gc.edu

Texas Veterans Commission

http://www.tvc.texas.gov/Hazlewood-Act
Official Hazlewood Act Exemption Website

eBenefits

https://myaccess.dmdc.osd.mil/identitymanagement
Request Certificate of Eligibility or Benefits Letter if Veteran served on or after 09/11/2001
Department of Veterans Affairs: 1-888-442-4551

National Archives

http://www.archives.gov/veterans/
Request DD214 and other military documents
314-801-0800/866-272-6272
MPR.center@nara.gov

Texas Higher Education Coordinating Board Online Database for Hazlewood Hours

https://www1.thecb.state.tx.us/apps/hsh/students/
Online database of Hazlewood hours used by student and/or veteran

Veterans Resources

Veterans Crisis Line                    1-800-273-8255                                                                                                                                  

Combined Arms 

  • Combined Arms streamlines the connection between veterans and their families from all branches of the military with organizations that serve them.
  • LGBTQ Veteran Group   832-390-1249

2-1-1 

  • 2-1-1 Texas is a program of the Texas Health and Human Services Commission and is committed to helping Texas citizens connect with the services they need.

Grace After Fire    888-737-3112

 https://www.graceafterfire.org/

Gulf Coast Galveston   409-944-4437                                   

 

Next Op   832-735-0051

2929 McKinney Street

Houston, Texas 77003

https://nextopvets.org/

  • Next Op recruits, trains, and places high performing middle-enlisted military leaders into Industry careers.

TEXVET     https://www.texvet.org/

Resource & Crisis Center Hotline    409-765-7233 or 1-888-919-7233

1802 Broadway Suite 122, Galveston, TX 77550

Free and Confidential

  • Family Violence and/or Sexual Assault assistance
  • Emergency Shelter
  • Transitional Housing
  • Legal Advocacy/Protective Orders
  • Support/Counseling
  • Resource Distribution (food, clothing, school supplies, etc.)
  • Information & Referral to other services and agencies

Salvation Army                                                             409-763-1691

601 51st St., Galveston, TX 77551

  • Shelter for men and women 18+
  • Check-in time: 5:00 p.m. daily
  • 3 nights free/$5 per night after
  • Office hours: 9:00-11:45a.m./1:00-5:00 p.m.

American GI Forum of Texas- Houston          713-666-4796

https://www.agif-nvop.org/Home.aspx

  • Personalized Case Management
  • Employment Counseling
  • Direct Job Placement
  • Support Services
  • Suits for job interviews

Texas Veterans Commission 

GI Bill Program®

GI Bill Programs®

As a Veteran, you may be eligible for educational benefits through numerous GI Bill® programs. Once you’ve decided to use your GI Bill® benefits it’s important to choose the proper school and type of training. The Department of Veterans Affairs have decision-making tools will help you get the most from your benefits.

 

2019-2020 Veteran Certification Request

Steps to Using Your GI Bill® at Galveston College

    1. Students wanting to use VA education programs must apply for admission to the school. You may apply to Galveston College at www.applytexas.org, or in person at the Office of Admissions.
    2. Apply for your VA education benefit at www.vets.gov. This process may take up to 4-6 weeks. Students who are approved will receive a Certificate of Eligibility. Post 9/11 recipients must have a Certificate of Eligibility on file in order for the Department of VA to be billed for a portion or all approved tuition and fees. If you have ever used your benefits at another school, then you need to log into your VONAPP account and submit VA Form 22-1995 “Request for Change of Program or Place of Training”.
    3. Submit official transcripts from all colleges/universities attended. If the student has earned less than 15 college credits, an official high school transcript with the date of graduation. If you received a GED® in Texas, see the Office of Admissions, they may be able to assist you with attaining the GED® transcript. You will also need to submit your military transcript, you may go to https://jst.doded.mil/smart/signIn.do to order a free official transcript to be sent to Galveston College.
    4. All new students are required to attend New Student Orientation. For more information, please visit the New Student Orientation page or contact the Counseling and Advising Center at 409-944-1220.
    5. Official TSI Assessment, or exemption test scores and documentation.
    6. Meet with your Academic Advisor to assist you pick out the degree/ certificate program and register for classes. Be sure to get two copies of your degree/ plan. One for your records, and one to submit with your Enrollment Certification Request.
    7. It is strongly recommended that you apply for Financial Aid. The website is www.fafsa.ed.gov, the school code for Galveston College is 004972. If you need assistance, contact a Financial Aid staff member. If you have had a significant decrease in income, you may need to file a special circumstances packet.
    8. Submit evidence of the Bacterial Meningitis vaccination or appropriate exemption.
    9. Submit an Enrollment Certification Request Form, and attach the signed degree plan. Any courses not required on your degree plan will not be certified to the Department of Veterans Affairs. Be advised that the number of weeks of a course may affect your BAH payment. For more information, please contact the School Certifying Official in the Financial Aid Office or the Department of Veterans Affairs. If the student changes their schedule, it is the students’ responsibility to give notice in writing to the School Certifying Official so that the Enrollment certification may be updated.
    10. Service members and Reservists, if you need to be absent due to service requirements, please contact your instructors and be prepared to show a copy of your orders.

Explore Your Options

Comparison Tool and Payment Rates:
http://www.benefits.va.gov/gibill/comparison_tool.asp
You may be eligible for several types of VA education and training benefits, but there are many things to consider before you apply for a GI Bill® program. To choose a school, click here: http://department-of-veterans-affairs.github.io/gi-bill-comparison-tool/

CareerScope®:
http://www.benefits.va.gov/gibill/careerscope.asp
The Department of Veterans Affairs provides the interest and aptitude assessment tool known as CareerScope® at no cost to all eligible benefit recipients. CareerScope® has been used frequently by Veterans to determine the best career path for transition to civilian life.

College Navigator:
http://nces.ed.gov/collegenavigator/
Search for and compare colleges on all sorts of criteria including costs, majors offered, size of school, campus safety, and graduation rates.

Who is here to help me:

  • Academic Advising: Student Success Advisor located in the Advising and Counseling Department
  • Financial Advising: School Certifying Official located in the Financial Aid Office
  • Disability Accommodations: Student Success Advisor located in the Advising and Counseling Department

Shopping Sheet Information:

What is a shopping Sheet? The Financial Aid Shopping Sheet is a consumer tool that participating institutions will use to notify students about their financial aid package. For more information, go to Implementation of Financial Aid Shopping Sheet .

How do I access my shopping sheet?

Step 1: Login to the Whitecaps Portal, found on the Galveston College Webpage – www.gc.edu, with your GC user name and password.

Step 2: Once logged into the Whitecaps Portal, Click the tab named “Self-Service Menu”.

Step 3: Click on Student Financial Aid.

Step 4: Click on Financial Aid Shopping Sheet.

Step 5: Click on “View FA Shopping Sheet PDF”

 

Scholarships for Veterans, Spouse and Children:

Scholarships for Veteran Spouses: https://www.texvet.org/scholarships-vet-spouse

 

Scholarships for Children of Veterans: https://www.texvet.org/scholarships-vet-child

 

Scholarships for Veterans: https://www.texvet.org/scholarships-vet

 

Scholarships for Surviving Spouse/Child: https://www.texvet.org/scholarships-Survivors

 

General Information

Repeating Courses:
No student may repeat a course for VA benefits in which a passing grade or temporary grade of “I” has been earned. Students are responsible for knowing which courses have been completed, unless a higher grade is required for degree plan.

Concurrent Enrollment:
A student pursuing a degree at a school may take a course at another school. The school that will grant the degree is the student’s primary school. All other schools are secondary schools. If the primary school will accept the secondary school’s course as a transfer credit that applies towards completion of the student’s degree, then both the primary school and the secondary school certify the students to VA. The student must request a parent institution letter to submit to the secondary school.

Mitigating Circumstances:
Unanticipated and unavoidable events beyond a student’s control which are responsible for the student’s inability to complete a course(s) which result in the student’s receipt of a non-punitive grade for a course the student did complete. Generally, a student will be required to submit corroborative evidence to demonstrate the reason(s) for being unable to complete a course with a passing grade.

Change of Program:
A change of program is a change in a student’s program and curriculum. The student must submit the correct degree plan in pursuit along with the Enrollment Request Form to the Financial Aid Office.

 

Important Contacts and Websites

Nikki Montoya
Financial Aid and Veterans Affairs Assistant
4015 Avenue Q
Galveston, Texas 77550
Business: 409-944-1225
Fax: 409-944-1505
Email: nmontoya@gc.edu

U.S. Department of Veterans Affairs Regional Processing Office:

VA Regional Processing Office
P. O. Box 8888
Muskogee, Oklahoma 74402
Business: 888-442-4551

Veterans WEBSITE:

Vets.gov

GI BILL® Home:

http:/www.benefits.va.gov/gibill/
Official benefit website

Frequently Asked Questions:

https://gibill.custhelp.com
You may create an account and ask a question about your educational benefit. You will receive an email once the VA has responded to your question.

Web Automated Verification of Enrollment (WAVE):

https://www.gibill.va.gov/wave
This site allows students to submit their monthly verification of enrollment over the Internet

VA Forms:

http://www.va.gov/vaforms
VA Forms available on the internet

Web Automated Reference Management System (WARMS):

http://www.warms.vba.va.gov/ 
On-line access to VBA Manuals, Directives, Circulars, Letters, Title 38 Code of Federal Regulations, and other materials necessary to support our nation’s Veterans

VA Debt Management Center (DMC):

http://www.va.gov/debtman 
DMC has collection jurisdiction for all education benefit debts.
DMC e-mail address: dmc.ops@va.gov

E-Benefits:

http://www.ebenefits.va.gov/
eBenefits is a one-stop shop for online benefits-related info.

American Council on Education Military Guide:

http://www.acenet.edu/news-room/Pages/Military-Guide-Online.aspx
Guide to evaluation of educational experiences in the Armed Services

Joint Services Transcript (JST):

https://jst.doded.mil/smart/signIn.do
Get a transcript translating army formal military education and job experience into civilian language; also includes college equivalent credit recommendations

DOD Transferability:

http://www.defense.gov/home/features/2009/0409_gibill/ 
DOD transferability documents, policies, and procedures

VOW/VRAP:

http://www.benefits.va.gov/VOW/ 
VOW to Hire Heroes Act information, including the Veterans Retraining Assistance Program

College Navigator:

http://nces.ed.gov/collegenavigator/
A tool for students to aid in the selection of schools and training programs.

 

The Post-9/11 GI Bill ®

The Post-9/11 GI Bill® provides up to 36 months of education benefits to those who have served on active duty after September 10, 2001. It can be used only at Institutions of Higher Learning. It can pay up to the maximum tuition and fees charged in an undergraduate program at state Institutions of Higher Learning in each state. If you are attending at least one class in a classroom you may be entitled to receive a housing allowance equal to the military BAH for an E-5 with dependents at the location of the school you are attending. You may also receive a books and supplies stipend up to $1,000 each year. You have 15 years from your last discharge from active duty to use your benefits.

Montgomery GI Bill® – Active Duty (Chapter 30)

The MGIB-Active Duty program provides up to 36 months of education benefits to those who have served on active duty. This benefit may generally be used for degree and certificate programs, flight training, apprenticeship/on-the-job training and correspondence courses.

Montgomery GI Bill® – Selected Reserve (Chapter 1606) 

The MGIB-Selected Reserve program may be available to you if you are a member of the Selected Reserve. The Selected Reserve includes the Army Reserve, Navy Reserve, Air Force Reserve, Marine Corps Reserve and Coast Guard Reserve, and the Army National Guard and the Air National Guard. This benefit may generally be used for degree and certificate programs, flight training, apprenticeship/on-the-job training and correspondence courses.

Reserve Educational Assistance Program (Chapter 1607)

The Reserve Educational Assistance Program (REAP) is a Department of Defense education benefit program designed to provide educational assistance to members of the Reserve components called or ordered to active duty in response to a war or national emergency (contingency operation) as declared by the President or Congress. This program makes certain reservists who were activated for at least 90 days after September 11, 2001 either eligible for education benefits or eligible for increased benefits.

Dependents’ Educational Assistance Program (Chapter 35)

DEA provides education and training opportunities to eligible dependents of veterans who are permanently and totally disabled due to a service-related condition, or who died while on active duty or as a result of a service related condition. The program offers up to 45 months of education benefits. These benefits may generally be used for degree and certificate programs, apprenticeship, and on-the-job training.

Marine Gunnery Sergeant John David Fry Scholarship (Fry Scholarship)

The Fry Scholarship provides payments in an amount equal to the Post-9/11 GI Bill® to eligible children of Service members who died in the line of duty after September 10, 2001. Effective January 1, 2015 this benefit is extended to surviving spouses of Service members who died in the line of duty after September 10, 2001.

Veterans’ Educational Assistance Program (Chapter 32)

The Veterans’ Educational Assistance Program (VEAP) is available if you first entered active duty between January 1, 1977 and June 30, 1985 and you elected to make contributions from your military pay to participate in this education benefit program. Your contributions are matched on a $2 for $1 basis by the Government. This benefit may generally be used for degree and certificate programs, flight training, apprenticeship/on-the-job training and correspondence courses.

National Call to Service

This National Call to Service Incentive program requires a participant to perform a period of national service to be eligible for benefits. It is a Department of Defense program that is administered by VA. For more information about these programs, please click here.